Shiplake Mem Hall

You can now make a Booking Enquiry / Provisional Booking on-line.

Click here for the online Booking Form.

Our hire process

Before making an enquiry or provisional reservation it's worth looking through this website to get some idea of the facilities and capacities of the Hall. Please also check the Hall availability page. This shows when the Hall is free or busy. As well as current bookings it also contains provisional reservations, so if the date you're looking for appears to be busy it may still be worth making an enquiry.

Making a Booking Enquiry / Provisional Reservation < Details > < Close >

You can make an enquiry by:

  • phoning the booking line and leaving a message on our answerphone - 0118 324 3303
  • e-mailing bookings@shiplakehall.com. In your e-mail please include your name, address and contact number, what you want to use the Hall for and the dates and times you need it.
  • completing our online Booking Form.

Following your enquiry we will provide further information, arrange for you to visit the Hall or make a provisional reservation as required. We will prepare and forward a Booking Schedule which will detail the requirements and charges for the hire. The date and times you have requested will be added to our calendar and kept available for you for 14 days for you to decide whether or not to go ahead with a confirmed booking. After 14 days, if we haven't heard from you and unless we have made some other arrangement with you, we may remove the reservation from the calendar.

Booking Confirmation < Details > < Close >

The Booking is confirmed once you have:

  1. confirmed acceptance of the Booking Schedule and related terms and conditions. These are contained in the following documents:
    • the Standard Booking Conditions (this contains conditions relating to the booking itself, including payment and cancellation terms and licencing requirements)
    • the Standard Conditions of Hire (this contains the more formal legal requirements and relates mainly to the actual hire itself)
  2. paid a 25% deposit. Payment can be made by cheque, cash or (preferably) by bank transfer.

Before and after the event < Details > < Close >

Full payment and the damage deposit specified in the Bookimg Schedule are due no later than 14 days before the event. Once we have received the damage deposit and full payment we will send you an information pack which will include an access card (to operate our door security system), general information on the facilities, and emergency instructions. If there are any special requirements our Caretaker will liaise with you accordingly.

We shall inspect the premises after the event and if all is well we shall aim to return the damage deposit within 48 hours.

Changes and Cancellations < Details > < Close >

We shall do our best to accommodate any changes to a confirmed booking. Once a change is agreed we will send you a revised Booking Schedule. Should you wish to cancel a hire then the 25% deposit is forfeit and further charges may apply - this is detailed in the Standard Booking Conditions.